Terms of Service

1. Acceptance of Terms

These Terms of Service ("Terms") constitute a legally binding agreement between you and VITO Business Services Asia Inc. ("VITO", "we", "us", or "our") governing your use of VITO FundR (the "Service"). By accessing or using the Service, you confirm that you have read, understood, and agree to be bound by these Terms.

If you are using the Service on behalf of an organization, you represent that you have authority to bind that organization to these Terms.

2. Description of Service

VITO FundR is a SaaS platform that enables organizations to manage financial requests, approvals, reimbursements, cash advances, vendor payments, revolving funds, liquidations, and related financial workflows. The Service includes:

• Submission and tracking of fund requests and reimbursements
• Multi-level approval workflows and audit trails
• Revolving fund management, liquidation processing, and replenishments
• Disbursement processing and proof-of-payment management
• Document and attachment storage
• Role-based access controls and notifications
• Financial reporting and analytics

3. User Accounts and Access

3.1 Account Registration

Access to the Service is by invitation only. You are responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account.

3.2 Accurate Information

You agree to provide accurate, current, and complete information when using the Service. Providing false information — including fraudulent financial requests — is a material breach of these Terms and may result in immediate termination and legal action.

3.3 Authorized Use

Your account is for your personal use within your authorized organization. You may not share your credentials or allow unauthorized parties to access the Service through your account.

4. Financial Request Policies

4.1 Accuracy of Submissions

You are solely responsible for the accuracy and legitimacy of all fund requests, liquidations, expense reports, and financial data you submit. Falsifying, inflating, or misrepresenting financial information is strictly prohibited.

4.2 Supporting Documentation

You agree to provide truthful and complete supporting documents (receipts, invoices, vendor acknowledgments, etc.) when required. Uploading fraudulent or altered documents constitutes grounds for account termination and may be referred to appropriate authorities.

4.3 Approval Workflow

All requests are subject to your organization's configured approval matrix. VITO is not responsible for approval decisions made by designated approvers within your organization.

4.4 Revolving Funds

Custodians of revolving funds are accountable for the timely liquidation of expenses and accuracy of all submitted liquidation reports. Overdue liquidations may result in fund suspension at the discretion of your organization's administrators.

5. Acceptable Use

You agree not to:

• Submit fraudulent, inflated, or unauthorized fund requests
• Upload malicious files, scripts, or code
• Attempt to gain unauthorized access to other users' accounts or data
• Reverse-engineer, decompile, or modify the Service
• Use the Service for any purpose that violates applicable law
• Interfere with the integrity or performance of the Service
• Use automated bots or scrapers to access the Service

6. Intellectual Property

The Service, including all software, interfaces, branding, and content (excluding your organization's data), is the exclusive property of VITO Business Services Asia Inc. and protected by applicable intellectual property laws. You are granted a limited, non-exclusive, non-transferable license to use the Service solely for your authorized business purposes.

7. Data Ownership

Your organization retains ownership of all financial data, documents, and records submitted through the Service. VITO processes this data solely to provide the Service and as described in our Privacy Policy. You grant VITO a limited license to store and process your data for Service delivery purposes.

8. Confidentiality

All financial data, approval decisions, and organizational configurations within the Service are confidential. You agree not to disclose other users' financial information or organizational data outside of your authorized business context.

9. Service Availability

We strive to maintain high availability of the Service but do not guarantee uninterrupted access. Scheduled maintenance, updates, or unforeseen technical issues may result in temporary downtime. We will make reasonable efforts to notify users of planned outages.

10. Limitation of Liability

To the maximum extent permitted by law, VITO shall not be liable for:

• Financial losses arising from approval decisions, disbursement delays, or fund management actions taken by users or administrators
• Indirect, incidental, consequential, or punitive damages arising from use of the Service
• Loss of data due to circumstances beyond our reasonable control
• Third-party actions, including unauthorized access resulting from a user's failure to protect their credentials

Our total liability for any claim shall not exceed the amount paid by your organization for the Service in the three (3) months preceding the claim.

11. Indemnification

You agree to indemnify and hold harmless VITO Business Services Asia Inc. and its officers, employees, and agents from any claims, damages, or expenses (including reasonable legal fees) arising from your violation of these Terms, your use of the Service, or your submission of fraudulent or unauthorized financial data.

12. Termination

We reserve the right to suspend or terminate your access to the Service at any time, with or without notice, for violations of these Terms or at the request of your organization's administrator. Upon termination, your right to access the Service ceases immediately. Data retention after termination is governed by our Privacy Policy and applicable legal obligations.

13. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the Republic of the Philippines, without regard to its conflict of law provisions. Any disputes shall be subject to the exclusive jurisdiction of the appropriate courts in the Philippines.

14. Changes to Terms

We may update these Terms from time to time. Material changes will be communicated via email or an in-app notice at least 14 days before taking effect. Continued use of the Service after the effective date constitutes acceptance of the revised Terms.

15. Contact Us

For questions about these Terms: